View, Upload, and Replace Media Files in Forum

View Media Files

From the item panel in your project, double click on an item to open the edit tab, or select the item and choose Edit from the Actions Bar. To play audio or video files, use the media viewer controls to play, pause, and skip forward/backward by 10 seconds.

Upload Media Files

1. In your project, click the Add button and select Upload Media.
2. Drag and drop media files or browse to select files from your computer directory.
   • Use Ctrl/Cmd + click or Shift + click to select multiple files.
   • If an unsupported file was added to the upload, you will receive a notice indicating that unsupported files were detected and will not be included in the batch. See Supported File Types and Sizes.
3. Click Upload. When the upload is finished, a message will be displayed with details about the batch.
4. Click Close. Your media will now appear in the item panel.

Add Media File to Existing Record

1. In your project, double-click on an item or select an item and select Edit from the Actions Bar.
2. Open the Media drop-down menu just before the media viewer and select Upload Media. 
3. Drag and drop a media file or browse to select a file from your computer directory.
   
   • If an unsupported file was added to the upload, you will receive a notice indicating that unsupported files were detected. See Supported File Types and Sizes.
4. Click Upload. When the upload is finished, a message will be displayed with details.
5. Click Close. The uploaded media will now display in the media viewer of the edit tab.

Replace Single Media File

1. In your project, double-click on an item or select an item and select Edit from the Actions Bar.
2. Open the Media drop-down menu just before the media viewer and select Replace Media. 
3. Drag and drop a media file or browse to select a file from your computer directory.
   
   • If an unsupported file was added to the upload, you will receive a notice indicating that unsupported files were detected. See Supported File Types and Sizes.
4. Click Upload. When the upload is finished, a message will be displayed with details.
5. Click Close. The uploaded media will now display in the media viewer of the edit tab.

Batch Replace Media Files

Batch replace allows you to replace media files in batch, without modifying your data records. Along with this process, you will use an Excel spreadsheet to replace the existing media filenames with the new filenames. This allows Forum to match the new media files with their existing data records.

To batch replace media files:

1. In your project, select the items that you want to replace, then select Export Records from the Actions Bar.
2. In the Excel spreadsheet, type CLEAR in all caps in the filename column for each record to be replaced with a new media file. Leave all other cell data as is.
   
3. Use the “Save as” option in Excel to save the edited spreadsheet with a new name so your original exported spreadsheet is not overwritten. This maintains a copy of the original Excel spreadsheet so you have a record of the filenames and matching SSIDs for safekeeping.
4. From the item panel, use the Add menu and select Import Metadata, then locate the edited Excel spreadsheet containing CLEAR in the filename column. Uploading this will clear the existing filename from the data record and remove the media file, but the rest of the data will remain the same.
5. To batch upload replacement media files, you’ll need to import another new spreadsheet with the replacement filenames. If you plan to use the same filenames for your new media files you can use the original spreadsheet that you initially saved. Otherwise, edit the Excel spreadsheet by entering a new filename for each matching SSID. Again, use the “Save as” option if you want to preserve a list of the original media files you are replacing.
6. Return to the item panel and select Import Metadata from the Add menu to import the Excel spreadsheet with the new/replacement filenames.
7. Lastly, upload the replacement media files using Upload Media. The media files will automatically match to their data record as long as the filename in the uploaded spreadsheet matches to the media filename.

Clear Single Media Files

1. In your project, double-click on an item to open it in the edit tab, or select Edit from the Actions Bar.
2. Open the Media drop-down menu just before the media viewer and select Clear Media.
3. Click Clear again to confirm this action. The media will be removed.